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Frequently Asked Questions
 


Safe Environment Quick Reference for Parish Leaders

Parish and Catholic School Staff/Volunteers Ministering with Minors
Who? What? When and How? File Requirements How Often?
Staff

Diocese of Joliet Pastoral Policy Regarding Sexual Abuse of Minors
(revised 2013)
(English Spanish Polish)

Before hire

Signed
Acknowledgement Form
(English Spanish Polish)
-retain indefinitely

One Time or upon revision

Diocese of Joliet Standards of Behavior for Those Working with Minors
(English Spanish Polish)

Before hire

Signed
Acknowledgement Form
(English Spanish Polish)
-retain indefinitely

One Time or upon revision

Fingerprint Background Check
via Accurate Biometrics

Before hire Results stored in a safe, secure location indefinitely 
One Time

Name-based Background Check
Release Form

5 years after hire
Results stored in a safe, secure location indefinitely  Every 5 years for duration of employment

Virtus
Protecting God's Children Workshop

Before hire Copy of Certificate of Attendance
One Time

Virtus
Monthly Bulletins

Available Online
Annual verification of compliance
Monthly for duration of employment

IL Dept. of Children and Family Services
Mandated Reporter
Acknowledgement
(English Form  Spanish Form)
Clergy Only (English Form Spanish Form)

Before hire Required for all Mandated Reporters (teachers, school, personnel, clergy, etc.)
One Time

IL Dept. of Children and Family Services
Mandated Reporter Training

Recommended

Available Online

Certificate of Completion One Time





Volunteers Volunteer Application Before volunteering Retain indefinitely One Time
Diocese of Joliet Pastoral Policy Regarding Sexual Abuse of Minors
(revised 2013)
(English Spanish Polish)
Before volunteering

Signed
Acknowledgement Form
(English Spanish Polish)
-retain indefinitely

One Time or upon revision
Diocese of Joliet Standards of Behavior for Those Working with Minors
(English Spanish Polish)
Before hire

Signed
Acknowledgement Form
(English Spanish Polish)
-retain indefinitely

 

One Time or upon revision

Name-based Background Check
Release Form

Before volunteering Release form and Results stored in a safe secure location indefinitely Every 5 years

Virtus
Protecting God's Children Workshop

Before volunteering Copy of Certificate of Attendance One Time
Virtus
Monthly Bulletins

Recommended
Available Online

None ___





Minor Volunteers
(under age 18)

 

Application for Minors Serving as Volunteers Before they minister with minors Retain indefinitely One Time
Two recommendations from adults who are familiar with the young person Before they minister with minors Included on Application
One Time
Instruction by staff/adults of the content of Diocese of Joliet Standards of Behavior for Those Working With Minors Before they minister with minors Included on Application One Time

NOTES:

It is recommended that minor volunteers have participated in parish youth ministry.

Protecting God's Children Workshop is not considered appropriate for minor volunteers.

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