Parish and Catholic School Staff/Volunteers Ministering with Minors |
Who? |
What? |
When and How? |
File Requirements |
How Often? |
Staff, Catechists and Volunteers (age 18 and up) |
|
Before they minister with minors, or whenever the poicy is revised |
Signed receipt in central, secure location* -
retain until students in the last class they ministered with turn 20 years old.
|
|
|
Before they minister with minors |
Signed receipt in central, secure location* -
retain until students in the last class they ministered with turn 20 years old.
|
One Time |
|
Before they minister with minors |
File Form in central, secure location* -
retain until students in the last class they ministered with turn 20 years old. |
One Time |
Background Check Results |
Before they minister with minors
|
Results in central, secure location* -
retain until students in the last class they ministered with turn 20 years old.
|
One Time |
Protecting God's Children Training |
Catholic Schools - Before they minister with minors
Parish/RE -
Within 30 days of beginning ministry with minors with permission from the REO
( click here for form) |
Proof of participation in central, secure location (i.e. sign-in sheet or certificate)
retain until students in the last class they ministered with turn 20 years old. |
One Time |
|
Before they minister with minors |
File Form in central, secure location*
|
|
Minors
Catechists and Volunteers
(under 18) |
REVISED Diocese of Joliet Pastoral Policy Regarding Sexual Abuse of Minors
(English Spanish, Polish)
Acknowledgement
|
Before they minister with minors
|
Receipts, proof of participation, if applicable, in central, secure location -
retain until students in the last class they ministered with turn 20 years old. |
|
|
Before they minister with minors
|
Receipts, proof of participation, if applicable, in central, secure location -
retain until students in the last class they ministered with turn 20 years old. |
One Time |
2 recommendations from adults who are familiar with the young person. It is also recommended that minor volunteers have participated in parish youth ministry.
NEW Application Form for Minors Serving as Volunteers
REQUIRED
(click here)
AND
Instruction consisting of going over the Standards of Behavior, documented by the minor volunteer's signature on the Application Form
NOTE: Protecting God's Children is not considered appropriate for minor volunteers.
|
Before they minister with minors
|
Form in central, secure location along with notes of result of checked references
Retain until students in the last class they ministered with turn 20 years old. |
One Time |
Parents or Legal Guardians of Minors in Parish Programs/Catholic Schools |
Who? |
What? |
When and How? |
File Requirements |
How Often? |
Parents or
Legal Guardians
of Minors in
Parish Programs or
Catholic Schools |
REVISED Diocese of Joliet Pastoral Policy Regarding Sexual Abuse of Minors
(English Spanish, Polish)
Acknowledgement
Diocese of Joliet Standards of Behavior for Those Working with Minors
(English Spanish, Polish)
Combined format
English Spanish
Combined handbookformat
English Spanish |
When their child/children first entered the program - or whenever the policy is revised.
|
Date of distribution each year - on file in program office, along with all signed acknowledgments received (retain until last child has exited the program)
|
|
Parent Guide: Understanding and Preventing Child Sexual Abuse Brochure
(English) (Spanish)
or
Parent Guide: RE or school handbook (binder format)
(word) (pdf)
|
Before Child Safe Environment Instruction
Distributed separately , or in the program handbook or registration materials or a Safe Environment parent permission letter
Must have signature acknowledgement that brochure(s) was received
|
Date of Distribution - on file in program office and/or signed acknowledgement |
Annually |
|
Before Safe Environment Instruction
|
Date of distribution - on file in program office
|
Annually |
Safe Environment Scheduling letter
-Letter informing parents of date, time, and content of instruction, and the opportunity to decline instruction (opt-out).
(click here for letter options)
|
Before Child Safe Environment instruction begins
Distribution through:
-
Registration material
-
program handbook
-
separate letter
|
Signed documentation for declining instruction (opting out) - on file in program office
RETAIN FOR A PERIOD OF TWO YEARS
|
Annually |
Schedule and communicate opportunity to review child instruction materials
|
Before Safe Environment Instruction
|
The scheduled review - on file in program office
|
Annually |
Parent video or other instruction offered
|
Before or during child instruction
|
The scheduled review - on file in program office
|
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Parish and Catholic School Children/Youth |
Who? |
What? |
When and How? |
File Requirements |
How Often? |
Children or
Youth not receiving
Safe Environment Instruction
in their
Public School setting |
Safe Environment Instruction, using materials from diocesan curriculum, or another REO/CSO approved source of instruction:
Note: Full Safe Touch instruction minimum every other year. On alternate years a review lesson may be used – see lesson plans at link above.
Internet Safety Instruction is permitted for alternate years for Grades 5-12. |
|
Report to Diocese by March 1:
1. number enrolled or regularly participating in the RE program or school
2. number instructed at public school
3. number declined instruction/
absent on each scheduled date (if known)
(click here for reporting form for RE & YM Programs)
(click here for reporting form for Catholic Elementary Schools)
(click here for reporting form for Catholic HighSchools) |
Annually |
Children/Youth receiving Safe Environment Instruction in their Public School setting |
Optional Instruction may be offered for parents by the parish |
At DRE's, YM's and/or prinicipal's discretion |
Report to Diocese by March 1:
1. number enrolled or regularly participating in the RE or YM program or school
2. number instructed at public school
3. number declined instruction/
absent on each scheduled date (if known)
(click here for all reporting forms)
|
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Children Who Disclose |
What to Do if A Child Discloses Prior Sexual Abuse
( click here) |
Report Immediately, following the flowchart instructions |
File form in a secured, locked location
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