Parish and Catholic School Staff/Volunteers Ministering with Minors |
Who? |
What? |
When and How? |
File Requirements |
How Often? |
Staff, Catechists and Volunteers (age 18 and up) |
Diocese of Joliet Pastoral Policy Regarding Sexual Abuse of Minors
(click here) |
Before they minister with minors |
Signed receipt in central, secure location* |
|
Diocese of Joliet Standards of Behavior for Those Working with Minors
(click here) |
Before they minister with minors |
Signed receipt in central, secure location* |
One Time |
|
Before they minister with minors |
File Form in central, secure location* |
One Time |
Background Check Results |
Before they minister with minors
|
Results in central, secure location* |
One Time |
Protecting God's Children Training |
Catholic Schools - Before they minister with minors
Parish/RE -
Within 30 days of beginning ministry with minors with permission from the REO
( click here for form) |
Proof of participation in central, secure location (i.e. sign-in sheet or certificate) |
One Time |
|
Before they minister with minors |
File Form in central, secure location*
|
|
Minors
Catechists and Volunteers
(under 18) |
Diocese of Joliet Standards of Behavior for Those Working with Minors
(click here)
|
Before they minister with minors
|
Receipts, proof of participation, if applicable, in central, secure location |
|
Diocese of Joliet Standards of Behavior for Those Working with Minors
( click here) |
Before they minister with minors
|
Receipts, proof of participation, if applicable, in central, secure location |
One Time |
Informational form for Minors Serving as Volunteers
NOTE: Protecting God's Children is optional with parent written permission
(click here)
|
Before they minister with minors
|
Form in central, secure location along with notes of result of checked references |
One Time |
Parents or Legal Guardians of Minors in Parish Programs/Catholic Schools |
Who? |
What? |
When and How? |
File Requirements |
How Often? |
Parents or
Legal Guardians
of Minors in
Parish Programs or
Catholic Schools |
Diocese of Joliet Pastoral Policy Regarding Sexual Abuse of Minors
( click here) |
When their child/children first entered the program
|
Date of distribution - on file in program office
|
|
Parent Guide: Understanding and Preventing Child Sexual Abuse Brochure
(English) (Spanish)
or
Parent Guide: RE or school handbook (binder format)
(word) (pdf)
|
Before Child Safe Environment Instruction
Distributed separately , or in the program handbook or registration materials or a Safe Environment parent permission letter
Must have signature acknowledgement that brochure(s) was received
|
Date of Distribution - on file in program office and/or signed acknowledgement |
Annually |
Parent Guide: Internet Safety for Teens
(pdf)
|
Before Safe Environment Instruction
|
Date of distribution - on file in program office
|
Annually |
Safe Environment Scheduling letter
-Letter informing parents of date, time, and content of instruction, and the opportunity to decline instruction (opt-out).
(click here for letter options)
|
Before Child Safe Environment instruction begins
Distribution through:
-
Registration material
-
program handbook
-
separate letter
|
Signed documentation for declining instruction (opting out) - on file in program office
|
Annually |
Schedule and communicate opportunity to review child instruction materials
|
Before Safe Environment Instruction
|
The scheduled review - on file in program office
|
Annually |
Parent video or other instruction offered
|
Before or during child instruction
|
The scheduled review - on file in program office
|
|
Parish and Catholic School Children/Youth |
Who? |
What? |
When and How? |
File Requirements |
How Often? |
Children or
Youth not receiving
Safe Environment Instruction
in their
Public School setting |
Safe Environment Instruction, using materials from diocesan curriculum, or another REO/CSO approved source of instruction:
- Curriculum Options for Parish Faith Formation or Catholic School Instruction of Children and Youth
(word) (pdf)
- Lesson Plans for Safe Environment Instruction
(click here)
Note: Every other year, a review lesson may be used – see lesson plans at link above. |
Before June 1st |
Report to REO by June 15th:
1. number enrolled or regularly participating in the RE program or school
2. number instructed at public school
3. number declined instruction/
absent on each scheduled date (if known)
(click here for reporting form for RE Programs)
(click here for reporting form for Catholic Schools) |
Annually |
Children/Youth receiving Safe Environment Instruction in their Public School setting |
Optional Instruction may be offered for parents by the parish |
At DRE's and/or prinicipal's discretion |
Report to REO by June 15th:
1. number enrolled or regularly participating in the RE program or school
2. number instructed at public school
3. number declined instruction/
absent on each scheduled date (if known)
(click here for reporting form for RE Programs)
(click here for reporting form for Catholic Schools)
|
|
Children Who Disclose |
What to Do if A Child Discloses Prior Sexual Abuse
( click here) |
Report Immediately, following the flowchart instructions |
File form in a secured, locked location
|
|
